Town of Buxton Planning Board
Minutes
June 8, 2015
Recorded by Hilda Lynch
Board Members Present: Chad Poitras; Mark Blier, Jeremiah Ross, III; Keith Emery; Christopher Carroll; Chris Baldinelli; and Lawrence Curtis
Absent: None
Others Present: Henry Huntley, Cliff Thomas, Nancy Pierce, Jean Harmon, Gail Landry
Chairman Keith Emery called the June 8, 2015, meeting of the Buxton Planning Board together at 7 p.m.
Pledge of Allegiance
The Board requested Gail Landry of Flanagan Farm to attend for a review of the conditional use permit for 668 Narragansett Trail; Tax Map 6, Lot 36.
Keith stated that they would need to update the Plan to add the new building. What will the new building be used for? Gail stated that it may be used for rehearsal dinners or small functions. They wanted to save the big barn for the Saturday night events. It would serve as a backup.
Keith stated that a resident asked whether anyone keeps an eye on the property out back - the walk leading to a historical site. Gail says that she believes a watchful eye is kept.
Keith asked if she knew of anything else that would be done later. Gail says that she is done for now. Keith says they’d like to update the Plan.
Jere asked if there was a plot plan with the building permit. Fred says there was an application but not a plot plan. Keith asked if the parking lot was still the same as shown on the Plan. Gail says it would be the same. Jere asked if the engineer’s Plan was submitted. He asked if the new building could be superimposed on the engineer’s Plan. Yes, it could. Jere asked if there would be separate functions going on. Gail says, “No.” The building will only be used by the people renting the property for the week-end.
Jere commends Gail on her operation there. He’s never seen an issue with parking and noise. He thanked her for bringing a clean, beneficial business to Buxton. If she does amend the Plan in the future, she must come before the Board, he says. Keith says that she should just update her Plan. Larry asked if the new building would have any utilities. Gail replies “Yes, it will have electricity but no water.” Jere asked if she had a Website. Gail says that she does.
Stephen Joffe of Webster Road is requesting an amendment to note #35 on the final plan of Blueberry Ridge Subdivision. Tax Map 7, Lot 30-5.
Keith stated that he didn’t see Stephen Joffe present this evening. Mark refers to a letter from Fred. Keith asked if there were questions from the Board.
Mark asked if Fred’s letter stating that Note 35 doesn’t apply to Joffee’s house might be the reason Steve didn‘t attend tonight. Keith thinks his house looks like part of the subdivision. Keith was going to get an opinion from the attorney. He doesn’t think they can change Note 35 at this time.
Jere says that Lot 5. can be sold, but there needs to be a note stating that there is a performance guarantee for the other lots. Keith thinks that because it was approved with all of the conditions by both Boards - Buxton and Gorham- that they both should review this. Jere thinks Note 35 came out of the Gorham Planning Board. Nothing has been built on the other five lots at this time.
Keith thinks maybe they should send this to Gorham and get their opinion. He thinks it needs to be reviewed by both. There needs to be some kind of performance bond, Jere says. He agrees partially with Fred’s letter. In lieu of amending Note 35, there needs to be some condition for a performance guarantee if these lots are built upon.
Chris referred to a section of the paperwork. Jere referred to the phases of the project. Jere suggested they wait until they have heard from the applicant and see if he has any solutions. Jere suggested that we could have Krystal send this to the Gorham Board. Keith agrees. There may be different requirements for each town.
Fred says that he thinks Mr. Joffee wants and deserves the decision that his lot is not part of the subdivision. He can’t sell his house because it’s being considered part of the subdivision. It was already there, had its lot size and road frontage before the subdivision was proposed and approved. It should be able to be sold separately. It wasn’t clear when BH2M put this together because the homestead lot should not have been considered part of the subdivision. Fred says it has all of the conditions that it needs to exist on its own. It needs to be clarified that it is not part of the Plan. Jere says that he doesn’t have a problem with that as long as Steve can come up with a performance
guarantee for the other five lots. How are we going to make sure he does what he is supposed to do? Somewhere in Note 35, Lot 5 is exempt from the subdivision, but some provision has to be made for the other lots. Jere says he can provide him with the language from his attorney less the encumbrances of the subdivision, but he needs a performance guarantee for the other lots in the subdivision. The Board is in agreement.
CEO Report: None
Approval of Minutes:
- May 26, 2015 - Chris motioned, Larry seconded, to approve the minutes of May 26, 2015, as amended. Five approved; Chad and Mark abstained as they weren’t here.
Approval of Bills: None
Communications:
Keith thanked both Larry (3½ years) and Chad (1 year) for their service on the Board. Jere thanked Larry for going to all of the Budget Committee meetings.
Casco Bay Advisory -
Maine Municipal - want to start a shoreland zoning working group with key municipal officials and code office personnel to be on a committee to meet four times, with everything completed by December 1. They want to gather information on shoreland zoning enforcement issues.
Other Business:
Logging is being done on Waterman Road - across the street from the Hurlin Smith Rd., Chris B. stated. Is any building going to go on there? Fred thinks they’re just logging as far as he‘s aware.
Larry encouraged people to get out to vote tomorrow and to attend the Town Meeting on Saturday.
Attendees may address the Board on the evening’s business: None
- Motioned by Chris B., seconded by Larry, to adjourn the meeting at 7:30 p.m. Seven voted in favor.
Approval Date: ________
________________________ ___________________
Keith Emery, Chairman Date
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